One PDF your second shooter can actually read at 6am.
The wedding-day brief consolidates every piece of information your crew needs into a single printable document — timeline, shot list, group-photo list, vendor contacts, team contacts, venue notes. It generates from the data already in the job. No reformatting, no copy-pasting into a Google Doc the night before.
Part of our guide to wedding CRM software.
Wedding-day brief PDF in detail.
- Timeline on page one
- The full wedding-day timeline — prep through to last dance — is the first thing in the brief. Times, locations, buffer blocks. If the timeline changes the morning of, regenerate the PDF and resend.
- Shot list and group-photo planner
- Every shot on the list and every group-photo set — with the planner's time-per-set totals — printed in order. Your second shooter knows what to capture and roughly when they're expected to be done.
- Vendor and team contacts
- Venue coordinator, celebrant, florist, band, DJ — all phone numbers and emails pulled from the job's vendor sheet. Your second shooter can call the venue coordinator without texting you at 7:30am.
- Venue notes and logistics
- Parking instructions, getting-in details, any restrictions the venue has given you. Things that are obvious to you on your fifth visit to that chapel and invisible to the second shooter on their first.
- One click to generate
- Open the job, click Export Brief, receive a PDF. The data is already in FrameFlow — the brief just collects and formats it. Share via a link or download and print; both options are available.
How it fits with the rest of FrameFlow.
The brief PDF is the output of everything built in the lead-up: the questionnaire answers, the timeline, the shot list, the vendor cheat sheet. It's the document you hand to the second shooter at the start of the day so they're not asking you questions during the ceremony.
Common questions.
- Can I send the brief to my second shooter digitally instead of printing it?
- Yes. Share a link or send the PDF as an attachment. The second shooter can open it on their phone. The shot list and timeline are also live inside FrameFlow if they have a team account — the PDF is the offline fallback.
- What if I update the timeline the morning of the wedding?
- Regenerate the brief. It re-pulls the current state of the timeline, shot list, and vendor sheet. Takes about 10 seconds. Send the new version to your crew.
- Is the brief available on the free plan?
- Yes. The wedding-day brief PDF is part of FrameFlow's wedding-day toolkit, which is included on every plan — free and Studio.
More features
Contracted revenue minus second-shooter pay minus expenses equals margin. FrameFlow calculates that per job, not per month. You stop finding out you lost money on a wedding six weeks after you've spent it.
Two-way email inboxReplies from couples land inside the job, not scattered across your Gmail. You send from your own studio domain. Templates with merge tags handle the emails you write every week. Schedule a follow-up to go out Tuesday morning and close the laptop.
Quotes and packagesBuild your packages once — full-day, half-day, video-only, the combo. Add optional add-ons the couple can tick themselves (engagement session, a second shooter, a drone hour). When they accept, a contract and deposit invoice generate automatically. The whole sequence from proposal to signed contract takes under 10 minutes of your time.
Try wedding-day brief pdfon this weekend's wedding.
Free plan, no card. Every feature works on the free tier.