CRM for destination wedding photographers and filmmakers.
Destination work means couples in one country, a venue in another, and you somewhere in between. The couple has never met you, pays in a currency that isn't yours, and plans the day from a different time zone. FrameFlow was built by a wedding studio in Cyprus that works this way every season, so the parts that usually break across borders are the parts it handles first.
Part of our guide to wedding CRM software.
Why destination wedding photographers choose FrameFlow.
- 01
Quote and invoice in the couple's currency.
A UK couple marrying in Cyprus wants a price in pounds; a German couple wants euros. FrameFlow sets the currency on each quote and invoice, and your bank or Wise details go on the invoice so the couple sees exactly how to pay. No payment processor sits in the middle taking a cut of a destination-sized booking.
- 02
A timeline in the venue's time, not your laptop's.
Every wedding-day timeline has its own time zone. The couple in London, the planner on the island and your second shooter all read 17:30 as golden hour at the venue, not as an hour off because someone's phone is set to home time.
- 03
Know whether the trip was worth it.
Log flights, hotel, car hire and excess baggage against the job. The job's profit and loss shows what you kept after travel and second-shooter pay, so next season's destination rate is based on numbers rather than a feeling.
The features that matter most.
- Couples who book without meeting you.
- Your inquiry form or booking link sits on your website. The couple gets a branded portal with the quote, contract and invoices in one place, accepts the quote and signs the contract on their phone, and never needs a password.
- Travel as a line item, not an awkward email.
- Build packages with optional add-ons the couple can tick: a travel fee, an extra day, a welcome-drinks session, a second shooter, drone coverage. The quote totals itself, and an accepted quote becomes the job and its payment schedule.
- Payment schedules that suit long lead times.
- Destination couples often book 12 to 18 months out. Set a retainer and as many instalments as you like, each with its own due date, and FrameFlow reminds the couple when one is due. Mark each payment received as it lands in your account.
- A plan that works at a venue with no signal.
- Cliff-top ceremonies and stone chapels are where signal disappears. The shot list, group-photo plan and timeline stay viewable on your phone once you have opened the job, and the wedding-day brief prints or saves as a PDF for a local second shooter who doesn't use FrameFlow.
- Local crew, paid properly.
- Hiring a second shooter or assistant at the destination? Add them to the job, record what you owe them, and see it come off the job's profit. They get the brief, not access to your whole studio.
- Planners and venues on the job.
- Keep the planner, venue coordinator and other suppliers on the job with their contacts, so the vendor sheet is ready when the day starts and you are not searching through email in a car park.
Common questions from destination wedding photographers.
- Can I invoice one couple in euros and another in pounds?
- Yes. Currency is set on each quote and invoice, so different couples can pay in different currencies from the same studio. Couples pay you directly by bank transfer, Wise or PayPal using the details on the invoice. Card payments through Stripe are coming soon, with no FrameFlow fee on top.
- My couples live abroad. Do they need an account?
- No. They open their portal from a private link, see their quote, contract, invoices, questionnaire and timeline, and sign on their phone. Nothing to download and no password to forget.
- What does it cost?
- The free plan covers three active jobs with every feature, no card needed. The Studio plan is $240 a year flat, with unlimited jobs and team members. The first 15 studios on the Studio plan get their first 6 months free.
Spin up a workspace and run this weekend through it.
Free plan, no card. Three active jobs is enough to test the whole workflow on a real wedding.