Wedding photo and video studio management software, built for both.
Most CRMs were built for one service. You run two. That means two delivery milestones, a photographer and a videographer with different rates, a quote that lines up packages from both disciplines, and a couple who wants to see their gallery and their film in one place — not two separate login links. FrameFlow handles the whole thing without you duct-taping systems together.
Part of our guide to wedding CRM software.
Why wedding photo & video studios choose FrameFlow.
- 01
Dual deliverables, tracked separately.
Gallery delivery and film delivery rarely land on the same day. FrameFlow lets you set independent delivery milestones for photo and video within a single job, each with its own status, note, and automation trigger. The couple portal updates each section independently — so they see "Gallery ready" and "Film in edit" side by side, not a confusing single status that means nothing.
- 02
One quote, two disciplines.
Your quotes need to combine a photography package, a videography package, and optional add-ons from both — highlight reel upgrade, second photographer, raw footage licence. FrameFlow's quote builder handles multi-service line items, couple-tickable add-ons, and package bundling in a single document. No sending a photography quote and a video quote separately and hoping the couple adds them up correctly.
- 03
A team that crosses both crafts.
Your lead photographer, lead videographer, second shooter, and BTS operator all need job access, agreed rates, and separate pay tracking. FrameFlow assigns each team member a role and rate per job, surfaces second-shooter and videographer pay in one place, and produces a year-end payout summary — so you know exactly what you owe each person without rebuilding it from invoices every January.
The features that matter most.
- Couple portal with gallery and film.
- The branded couple portal shows the contract, invoices, questionnaire, and timeline — and it has dedicated fields for both a Pixieset or Pic-Time gallery link and a film embed link. The couple gets one magic-link login and finds everything, including both finished deliverables, in a single place.
- Multi-service packages and add-ons.
- Build photography packages and videography packages separately, then combine them on a quote with couple-selectable add-ons: raw footage licence, a second shooter, a drone upgrade, a same-day edit. The quote totals automatically. If a couple adds the highlight film upgrade post-booking, you add a line item — no new quote needed.
- Two-deliverable automation triggers.
- The automation engine fires on any milestone you define. Set "gallery delivered" to send the photo testimonial request and "film delivered" to send the video testimonial request — different emails, different timing, one engine. You can also trigger the final invoice only after both deliverables are marked done, so you are not chasing payment before the couple has everything.
- Per-job P&L across the whole team.
- Revenue from the combined booking minus the lead photographer's rate, the videographer's rate, the second shooter's day rate, travel, and any gear hire gives you the real margin on that job. FrameFlow calculates it per job and rolls it up so you know whether your dual-service packages are actually profitable, not just busy.
- Contracts that cover both services.
- One contract template with merge tags covering the full scope — photography deliverables, video deliverables, usage rights, turnaround windows for both. The couple signs on their phone in two minutes. You counter-sign. The full audit log records who signed, when, from which device and IP, for both parties.
- Wedding-day brief for a multi-discipline crew.
- The wedding-day brief PDF consolidates the timeline, shot list, group-photo planner, vendor contacts, and team contacts into one printable document. When your crew includes a photographer, videographer, and second shooter who have never worked together, handing everyone the same brief on the morning removes the briefing call you would otherwise need to run at 6 a.m.
Common questions from wedding photo & video studios.
- Can I send separate contracts for photography and videography, or does it have to be one?
- Either works. Most studios send one combined contract that covers both services — FrameFlow's template builder lets you add clauses for photo deliverables and video deliverables in a single document the couple signs once. If you prefer to keep them separate for legal reasons, you can create two contract templates and send them sequentially from the same job. Both are tracked under the same booking.
- How does the couple portal handle the gallery and the film?
- The portal has dedicated sections for each. You paste the Pixieset, Pic-Time, or equivalent gallery link into the photo delivery field, and the film embed or Vimeo/YouTube link into the video delivery field. Each appears in its own section in the portal once you mark it as delivered. The couple does not need two separate logins or to hunt through a long page — photo and film are clearly separated and labelled.
- We have a lead photographer and a lead videographer who both need to manage their side of the job. Does FrameFlow support that?
- Yes. Team roles give each person scoped access to the job. You can assign the lead videographer to the job with their agreed rate and let them update video-specific notes, the film delivery milestone, and their own timeline segments. They see what they need without touching the photography setup or the financial detail you reserve for studio owners.
Spin up a workspace and run this weekend through it.
Free plan, no card. Three active jobs is enough to test the whole workflow on a real wedding.